Privacy Policy

Last Updated: January 15, 2025

At Wolfgulch LLC, we are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us when you:

• Register for classes or workshops
• Contact us through forms on our website
• Subscribe to our newsletter or communications
• Make payments for services
• Participate in surveys or promotional activities

This information may include:

• Name and contact information (email, phone, address)
• Emergency contact information
• Payment and billing information
• Class preferences and artistic interests
• Health information relevant to class participation
• Photos or videos taken during classes (with consent)

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address and browser information
• Device and operating system details
• Website usage patterns and navigation data
• Referring website information
• Date and time of visits

How We Use Your Information

We use the information we collect for the following purposes:

Service Provision

• Processing class registrations and payments
• Communicating about classes, schedules, and studio updates
• Providing customer support and responding to inquiries
• Maintaining class rosters and attendance records
• Emergency contact purposes during class sessions

Communication and Marketing

• Sending newsletters and promotional materials (with consent)
• Notifying you about new classes or special events
• Following up on inquiries and feedback
• Sharing student artwork showcases (with permission)

Business Operations

• Analyzing website usage to improve our services
• Maintaining business records and accounting
• Complying with legal obligations
• Protecting against fraud and unauthorized access

Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

Service Providers

We may share information with trusted third-party service providers who assist us in:

• Payment processing and financial transactions
• Email marketing and communication services
• Website hosting and technical support
• Accounting and business management

These service providers are bound by confidentiality agreements and are prohibited from using your information for any other purpose.

Legal Requirements

We may disclose your information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to:

• Comply with legal processes
• Protect our rights and property
• Ensure the safety of our students and staff
• Investigate potential violations of our terms

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity, subject to the same privacy protections outlined in this policy.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encrypted data transmission and storage
• Secure payment processing systems
• Access controls and staff training
• Regular security assessments and updates
• Secure physical storage of paper records

However, please note that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Your Privacy Rights

You have the following rights regarding your personal information:

Access and Portability

You may request access to the personal information we have about you and receive a copy in a commonly used format.

Correction

You may request correction of any inaccurate or incomplete personal information.

Deletion

You may request deletion of your personal information, subject to certain legal and business requirements.

Opt-Out

You may opt out of marketing communications at any time by:

• Clicking the unsubscribe link in our emails
• Contacting us directly
• Updating your preferences in your account

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your website experience. These include:

Essential Cookies

Required for basic website functionality, including security and navigation features.

Analytics Cookies

Help us understand how visitors use our website to improve performance and user experience.

Marketing Cookies

Used to deliver relevant advertisements and track the effectiveness of our marketing campaigns.

You can manage your cookie preferences through your browser settings or our cookie consent banner. Please note that disabling certain cookies may affect website functionality.

Children's Privacy

Our services are not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. For students under 18, we require parental consent before collecting any personal information. If you believe we have collected information from a child under 13, please contact us immediately.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Specific retention periods include:

• Student records: 7 years after last class attendance
• Financial records: 7 years for tax and accounting purposes
• Marketing communications: Until you opt out
• Website analytics: 26 months

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending email notifications to registered users
• Displaying notices during your next visit to our studio

Your continued use of our services after changes become effective constitutes acceptance of the updated policy.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Jurisdiction and Governing Law

This Privacy Policy is governed by the laws of the State of Wyoming and applicable federal laws of the United States. Any disputes arising from this policy will be resolved in the courts of Teton County, Wyoming.

Effective Date

This Privacy Policy is effective as of January 15, 2025. This policy supersedes all previous privacy policies and statements.